​Party Room Rental FAQ​

Who can rent the party room? Meadowood residents in good standing only.

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​How do I rent the party room? Check the party room calendar for open dates, then contact Shelly Snell, Clubhouse Manager, at 440-669-3550, to confirm room availability.

Complete and return pages 1, 2 and 7 of the Party Room Packet PDF. Read the contract carefully.

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​​What are the hours for the rental including setup and take down? 10am – 11pm. ​

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How much does it cost to rent the party room? $125 rental fee + $250 refundable security deposit = $375 total payable to Meadowood Association. PLEASE NOTE: There is a lifeguard add-on fee of $22.50/per hour for rentals during pool season that extend beyond 8pm through the end time of 11pm. See contract for details.

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How do I pay? Check or money order payable to Meadowood Association must be deposited and cleared at least 30 days prior to the scheduled event. Upon a successful post-party, facility inspection by the Clubhouse Manager or other Meadowood official, the security deposit will be returned to the resident via U.S. Mail (may take up to 30 days after the event).​

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How many people does it hold? Party Room capacity not to exceed 150 people.​

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What does the rental include?  Approximately 15 round tables (each is 60 inches in diameter and holds 7-8 chairs), six 6-foot rectangular tables, six 8-foot rectangular tables and folding chairs. The kitchen has a stove, oven, microwave, sink, and refrigerator with freezer., one roll of paper towels, two sets of clean trash bags, hand soap, dish soap, and light cleaning supplies. Small and large coffee makers are available, but residents must bring in all coffee supplies. Note that there is no garbage disposal or dishwasher. All food, drinks, utensils, dishes, cups, etc., brought to the room must be removed at the end of the rental period.​​

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Do I have to set up the room? Yes, resident-renters and their guests can access tables and chairs from the storage room and must put them away neatly at the end of the rental period.​​

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Are there restrooms? Yes, men's and women's restrooms are in the clubhouse lobby, and each has one handicapped accessible stall. There is no family restroom, but infant changing stations are in both restrooms.

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​​Can I decorate the party room and kitchen? Yes and No. Decorations are strictly limited to the tables and/or stand-alone items provided by the resident like centerpieces, photo stands, and/or easels for photos. Nothing is to be attached to the clubhouse walls, ceiling, ceiling fans, granite counters, molding, sliding glass doors, wainscoting, room closets, wall-mounted television, or entry doors. The use of 3M adhesives, tape, glue, pins, and tacks are prohibited on the room’s surfaces. No loose glitter, water balloons, or washable window spray paint are allowed.​​​

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​Can I "rent" the pool for my private party? No, but your guests can swim and sunbathe if the pool is open during your rental period. The pool, grass areas, outdoor tables, chaise lounges, chairs, tennis courts, playground, and/or pavilion area cannot be reserved or monopolized by your event. Party items such as tables, chairs, food, and alcoholic drinks must remain in the party room at all times. The pool area closes to all patrons, including your party room guests, promptly at 8pm during the pool season. If your party continues after the pool closes at 8pm, extra fees are applicable. Please see the Party Room Packet PDF.

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​Are pets allowed? Animals are not permitted anywhere in the clubhouse facility, pool area, or tennis courts.​​

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​Can I bring alcohol into the clubhouse? Yes, but all alcohol must remain in the party room at all times. Resident-renters are responsible for all alcohol use by their guests. Glass bottles are strictly prohibited outside the party room and never tolerated in the pool area. Please note: Meadowood is a non-smoking and non-vaping facility and campus. Resident-renters and their guests who consume alcohol should not attempt to use the pool.​​

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Is there WiFi? Yes. It is public and unsecured. Wifi access password will be provided. WiFi may be slower during peak pool hours. A suggested and safe alternative is to use private hotspots.​​​

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​Does the room have a TV? Yes. A wall-mounted, smart TV is available for use during the rental period, but TV apps must be accessed through the resident-renter's and/or guests' credentials. Please log out of any apps when your rental is over to avoid possible unauthorized use of your subscriptions.​​​

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Is there a projector, screen, speakers, or laptop for use?  No, resident-renters must bring in and remove any equipment. Please use care that outside equipment does not damage the room in any way.​​​

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What do I do at the end of the rental period? There is a list of tasks in the party room contract that must be completed in order for the security deposit to be returned and keep you eligible for future rentals. Please consult the Party Room Packet PDF for details.